Audiovisual archivists agree that media holdings must be transferred to the digital domain as soon as possible in order to survive. Because this work requires significant resources, it must be conducted as efficiently as possible. One place to realize efficiencies is in the management of the digitization process. This presentation will explore managing effective and efficient 1:1 as well as parallel transfer media digitization workflows. Using the Indiana University Media Digitization and Preservation Initiative project as a case study, Mike Casey will discuss applying the theory of constraints and adapting software development methodologies to efficiently manage 1:1 digitization workflows. This will include a look at working with bottlenecks, scrum methodology, and the daily standup. Andrew Dapuzzo from Memnon Archiving Services will address issues in regulating parallel transfer workflows including the role of workflow management software, the importance of both human and machine quality assurance in each step of the process, the difficulty in maintaining obsolete machines, overall system design and Total Quality Management. The more efficient the digitization workflow, the more we are able to preserve with scarce resources.
In recent years, concern over the longevity of physical audio and video (AV) formats due to media degradation and obsolescence, combined with decreasing cost of digital storage, have led libraries and archives to embark on projects to digitize recordings for purposes of long-term preservation and improved access. IU's Media Digitization and Preservation Initiative (MDPI) is one of those projects, estimated to digitize 325,000 audio and video items and 25,000 film items overall. Beyond digitization, in order to facilitate discovery and research use, AV materials must also be described, but many items and collections lack sufficient metadata. Join us to learn more about a planned project at IU with experts from University of Texas at Austin School of Information and AVP to create a technology platform and workflow to support the incremental application of both automated and human-based processes to create and augment metadata at large scales for AV collections. The project is called AMP: Audiovisual Metadata Platform.
"Metadata is a love note to the future" mused Jason Scott, archivist for the Internet Archive. Librarians and archivists cultivate metadata standards and practices to shape the future of resource description...so what does the metadata in our past say to us now? And what do our standards and decisions say to our descendants? IU’s Media Digitization and Preservation Initiative (MDPI) and new Avalon-based Media Collections Online (MCO) have brought to light both issues and opportunities related to metadata creation and upkeep, impacting how we view our legacy data and how we create new data. The decisions and projects intended to improve and enrich this vast repository will be discussed, as well as suggestions for other institutions interested in taking on similar projects.